Notre Dame Sponsored Travel

Travel Registration

Notre Dame Sponsored Travel is an international travel activity that

  • is funded in any part by the University of Notre Dame;
  • receives academic credit from the University of Notre Dame; or
  • is done under the auspices of Notre Dame in which the traveler represents the University.

 

Students

APPLICATION – The International Travel Application can be found here- travelappstudent_waiver.pdf

  • This application is for undergraduate students traveling outside of the United States who are being sponsored by Notre Dame.
  • Students should turn in their signed application to International Studies, 105 Main Building.

RISK COUNTRIES – Travel requests to countries that are on the warning or alert list of the U.S. Department of State will require extra time to review and it is recommended to submit them at least 30 days prior to the planned date of departure.  The list of countries can be found here http://travel.state.gov/

INSURANCE – Notre Dame has partnered with HTH Worldwide for international travel insurance. This is recommended and strongly encouraged. Please contact HTH and let them know you are a Notre Dame student.  http://www.hthworldwide.com/insurance_families.html

For important information regarding international travel, visit the International Travel webpage for students: http://international.nd.edu/sos/students-traveling-abroad/


Please contact Susan Soisson at Susan.M.Soisson.1@nd.edu or 574-631-9645 if you have any questions or concerns.


 

Faculty and Group Travel Applications

APPLICATIONhttp://international.nd.edu/assets/78212/travelapp_001.pdf

This paper application is for faculty who are organizing or leading students in international travel. It is also for group travel. Only one form needs to be filled out along with the following:

  • A list of students with their contact information and their U.S based emergency contact information.
  • Signed Statement of Responsibility and Waiver for each student.
  • Program Itinerary (if applicable)
  • Promotional, course and other materials provided to students and parents (if applicable).

Please turn in the application and other documents to International Studies, 105 Main Building.

Note: the online application (see above under Students) can be used if students will fill out their own application.

RISK COUNTRIES – Travel requests to countries that are on the warning or alert list of the U.S. Department of State will require extra time to review and it is recommended to submit them at least 30 days prior to the planned date of departure.  The list of countries can be found here http://travel.state.gov/

INSURANCE – Notre Dame has partnered with HTH Worldwide for international travel insurance. This is recommended for undergraduate students. Please have students contact HTH and let them know they are with Notre Dame.  http://www.hthworldwide.com/insurance_families.html

For important information regarding international travel, visit the International Travel webpage for faculty and staff: http://international.nd.edu/sos/

 

Please contact Ray Pellegrini at rpellegr@nd.edu or 574-631-7435 if you have any questions or concerns.


 

State Department Consular Information

The U.S. Department of State and other countries and governmental agencies provide, free of charge, travel and consular information for people traveling abroad on its website. We recommend that you monitor the consular information for the country or countries to which you will be traveling during the weeks and months leading up to the trip, and until you return home. You also should direct traveling students and their parents to this website during your health and safety issues orientation for the trip or provide them with copies of the consular information. Please note that the University strongly discourages travel by students to any country with an active State Department travel warning, and that the Provost's Office reserves the right to deny or revoke permission to take or continue travel with Notre Dame students to countries it deems unreasonably dangerous at any time. You can find the list of warnings at the following sites:

The University strongly urges travelers to abide by the recommendations in US State Department Public Announcements and Worldwide Cautions, and to consult Consular Information Sheets before traveling outside the United States. The University strongly urges travelers to register at the appropriate American Embassy or Consulate if they are going to be traveling outside the United States for more than two weeks. This will be helpful to travelers and their families, if there is need to locate family members in the event of an emergency. University departments are strongly encouraged to consider the financial impact of travel interruption or cancellation of University programs or activities, including study abroad and exchange programs, caused by an international emergency or crisis abroad that is recognized by the US State Department. Before travel, the department should determine who is financially responsible for unplanned expenses, such as emergency transportation, food, housing and other costs, that may be incurred by travelers and how those expenses will be handled.

Expectations

The University cannot eliminate the risks involved with international travel, any more than it can eliminate the risks arising out of everyday life in the United States. Faculty wishing to take students abroad are, however, expected to learn and communicate to the students traveling with them in pre-travel orientation the reasonably foreseeable risks associated with travel to the countries that will be visited, as well as the basic health and safety information contained in the State Department's consular information for those countries. Notre Dame also expects faculty members accompanying students abroad to manage the trip in a manner that minimizes the reasonably foreseeable risks of harm, accident and injury and helps assure compliance with applicable University policies during the trip. The Department of Risk Management and Safety, the International Studies, the Office of General Counsel and the Provost's Office are always available as resources to Notre Dame faculty wishing to take Notre Dame students on international trips.

Important Health and Safety Tips

  • Before you leave the United States, provide the University's Department of Risk Management and Safety with a detailed itinerary for your trip, including arrival and departure times, all planned activities, your address on-site in each country you will be visiting, emergency contact information on-site and in the United States for each responsible faculty member on the trip.
  • Before you depart, require that each Notre Dame student participant on the trip provide you and the University's Department of Risk Management and Safety with emergency contact information for their family members in the United States, signed medical treatment forms (authorizing you to secure treatment for them in an emergency), and proof of health insurance applicable in the countries to which you will be traveling.
  • In orientation, give each student participant on the trip emergency contact information in the country or countries to which you will be traveling, as well as 24-hour emergency contact information for someone on the Notre Dame campus (in case you are incapacitated or unable to assist them).
  • In orientation, provide each student with a card from the University's Department of Risk Management and Safety, which gives them 24 hour medical and legal hotline numbers to contact in an emergency.
  • Provide each participant with the name, address and telephone number of the US embassy in each country to which they will be traveling, as well as the name, address and telephone number of the embassy of another country there that is friendly to the US government (e.g., Canada or the U.K.).
  • Continue to monitor Consular information from the United States, Canada, United Kingdom, and/or France for the country or countries to which you will be traveling in the weeks and months leading up to the trip and until you return home, advising students of any advisories, travel warnings, bans, etc.
  • If you are going to use common carriers (e.g., charter buses) for student travel, have the bus company fax current certificates of insurance to the University's Department of Risk Management & Safety at (574) 631-8794.
  • Confirm with the Risk Management & Safety that the University's medical evacuation policy covers the countries in which you will be traveling and discuss available low cost student health insurance for travelers.