Athletic Teams

Important Steps to Take Before Traveling Abroad

Athletic teams undertaking Notre Dame-sponsored international travel (as defined by the Undergraduate Student International Travel Policy) are required to take the following steps before going abroad:

TRAVEL REGISTRY

Register athletic team international travel in the university’s Travel Registry one month prior to departure so that NDI has information about your trip and can contact you in the event of an emergency. The University may not be fully able to assist or arrange evacuation for those who do not register travel through the NDI Travel Registry.

Travel Registry

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IMPORTANT: Travel registrations for trips to high risk locations and/or participating in high risk activities (as defined by the travel policy) should be submitted as close to eight weeks prior to departure. These registrations are required to be reviewed for approval by the International Travel Review Committee.

  • High risk locations are those designated as a level three or four (either the country overall or specific area of a country to which you are traveling) by the U.S. Department of State or a warning level 3 by the CDC
  • High risk activities are those during university-sponsored time, which obligate risk mitigation considerations and practices. Activities include but are not limited to: use of power tools, operating heaving machinery, handling of bio-hazardous materials, working in a lab, and visiting an area known for high risks (areas of known disease).

Undergraduate Student International Travel Policy

HEALTH INSURANCE

Obtain international health insurance coverage through GeoBlue international health insurance. Group enrollment instructions are provided within the travel registration process. For more information, please visit the International Health Insurance page.

US DEPARTMENT OF STATE & CENTER FOR DISEASE CONTROL

Review U.S. Department of State safety and security information and advice for your destination and CDC information for travel health notices and immunization requirements.

SMART TRAVELER ENROLLMENT PROGRAM

Enroll in STEP (U.S Department of State Smart Traveler Enrollment Program) as a group. STEP is a free service to allow U.S. citizens/nationals traveling abroad to enroll with the local U.S. Embassy or Consulate; a Smart Traveler app is also available. Enrollment instructions are provided within the travel registration process.

HEALTH AND SAFETY ORIENTATION

Host for the team a travel health and safety orientation for the destination(s). NDI will also provide location-specific orientations to athletic teams upon request.

TRIP LEADERS

Regardless of the destination or length of a university-sponsored trip abroad, Notre Dame staff who accompany students abroad accept a leadership role in understanding and mitigating risk. Review the Trip Leader page for additional information on being a Trip Leader.

For questions or concerns regarding athletic team international travel, please contact travelregistry@nd.edu.