Trip Leaders

Important Steps to Take Before Leading a Trip Abroad

Regardless of the destination or length of a university-sponsored trip or program abroad, Notre Dame faculty and staff who accompany students abroad accept a leadership role in understanding and mitigating risk.

STUDENTS

Review pre-departure requirements and recommendations for Undergraduate Students and Graduate and Professional Students, as Trip leaders - in coordination with NDI - are responsible for ensuring that the students traveling with you abroad have fulfilled all requirements prior to departure.

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IMPORTANT: Any faculty or staff member planning to lead or travel with any undergraduate students to a high risk destination or undertaking a high risk activity must ensure each student has obtained the required approval by the International Travel Review Committee. NDI will work in coordination with all campus members supporting travel.

TRAVEL REGISTRY

Email the Travel Registry (travelregistry@nd.edu) at least one month prior to departure to coordinate a seamless travel registration process for the student group.

Also, register your international travel, so that NDI has information about your trip and can contact you in the event of an emergency.

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IMPORTANT: The University may not be fully able to assist or arrange evacuation for those who do not register travel through the NDI Travel Registry.

HEALTH INSURANCE

Learn about your international travel health insurance coverage for your destination. For more information, please visit the Office of Human Resources Benefits While Traveling Abroad and the NDI International Health Insurance page.

US DEPARTMENT OF STATE & CENTER FOR DISEASE CONTROL

Review U.S. Department of State safety and security information and advice for your destination and CDC information for travel health notices and immunization requirements. For information about travel health and immunizations, please visit the Office of Human Resources Benefits While Traveling Abroad and Wellness Center pages.

SMART TRAVELER ENROLLMENT PROGRAM

Enroll in STEP (U.S Department of State Smart Traveler Enrollment Program). STEP is a free service to allow U.S. citizens/nationals traveling abroad to enroll with the local U.S. Embassy or Consulate; a Smart Traveler app is also available. Non-U.S. passport holders should leave the passport field blank when registering, and contact their home country’s government to learn about available additional support.

TRAINING

Attend a “Trip Leader Training” session to learn how to identify and manage foreseeable risks as well as be prepared to respond in emergency situations.

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IMPORTANT: If you are accompanying students abroad in a leadership role, you are required to attend a “Trip Leader Training” session prior to departure.

HEALTH AND SAFETY ORIENTATION

Provide a destination-specific pre-departure health and safety orientation for your students group traveling abroad. NDI will also provide location-specific orientations to individuals and groups upon request.

For questions or concerns regarding Trip Leader international travel, please contact travelregistry@nd.edu.